Use this form to request access to an object(s) in the University’s collection for scholarly examination, research, and detailed study.
Upon receipt of the request form, the curator of the collection will contact you via email. Please read our conditions for permission to access collection before filling out this form.
Conditions for Permission to Access Collection
By accessing the collection researchers agree to the following conditions:
- All research requests must be submitted at least 2 weeks in advance of the desired date(s), appointments subject to availability. Appointments are not available on weekends or University holidays. We are not able to accommodate last-minute requests. The request must be submitted using this Collection Access Request Form.
- Only researchers who are listed on the Collection Access Request Form will be permitted access to the object(s). Access is limited to two researchers per request.
- A valid photo ID is required to verify identity upon access to the requested object(s).
- Research may be conducted at the Johns Hopkins University Homewood Museum or Evergreen Museum & Library by appointment only.
- A mandatory 30-minute break may be scheduled if the curator takes a lunch during the researchers visit. • Researchers must observe all museum access and security regulations while on-site.
- Researchers must wear a visitor badge at all times.
- Researchers must leave all coats, umbrellas, backpacks, unneeded bags, briefcases, etc., in either the curator’s office or another designated secured area. The University does not assume responsibility for these items.
- Any necessary bags taken into secured areas of the museum are subject to examination upon departure.
- Researchers may be asked to remove potentially damaging jewelry and accessories from his/her attire before allowing access to the object(s).
- Eating, drinking, smoking, and chewing gum is not permitted in the museum.
- Researchers may only use pencils. No ball-point pens, markers, ink pens, or other permanent marking tools are permitted.
- Researchers are responsible for supplying their own equipment (e.g. cameras, measuring devices, such as calipers, magnifying loupes, etc.).
- For measuring objects, the use of cloth tape measures is preferred. Please ask before using metal or plastic measuring devices. • Researchers may handle objects only with the permission from the curator.
- Only trained staff will move objects to and from storage equipment (e.g. shelves, drawers, etc.).
- For both the safety of the object and the researcher, disposable Nitrile gloves will be provided, and must be worn when handling objects. Note that collections may have been treated with chemicals in the past or may react to human skin oils.
- During object handling, tags or labels must never be removed from the object(s).
- Cleaning (even superficial), dusting, and/or brushing objects is not permitted without consultation with the registrar.
- Non-professional object photography may be taken by the researcher for research purposes only. Professional photography, use of an existing copyrighted image, or reproduction for publication of any kind must be requested using the Reproduction Request Form. A fee may apply.
- JHU requests the researcher submit to the curator’s office one gratis copy of any paper or publication that results from the work undertaken during the visit, if applicable.
- JHU reserves the right to restrict access to objects in the collection at its sole discretion and may revise these conditions at any time.